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July 1, 2009 |
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Sample Jones |
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Villa Name: |
Villa Cayman |
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1234 Cedar Court |
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Villa Address: |
1234 Rum Point Drive |
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Suite #20 |
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Villa Phone: |
345-947-0000 |
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Scottsdale, AZ |
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USA 23233 |
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Arrival Date |
August 15, 2009 |
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sample@directions.com |
Departure Date |
August 22, 2009 |
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804-270-9077 |
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Number of Nights |
7 |
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Number Adults |
9 |
Villa Manager |
Barbara Sample |
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Number Children |
3 |
Manager Phone # |
345-916-0000 |
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US($) Dollars |
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Rental Charge |
$5,000.00 |
Date Due: |
Damage Deposit |
$0.00 |
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50% Deposit |
$2,500.00 |
July 8, 2009 |
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50% Final Funds |
$2,500.00 |
July 8, 2009 |
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1. Once
"booked" (paid 50% of Rental Charge );
should you cancel (by e-mail/fax) prior to paying the full
rental amount, |
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25% of the Rental Charge will be returned as soon as
possible. Should GCVC be able to replace the reservation, |
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the other 25% will be forwarded immediately, less any
re-booking costs and/or credit card fees incurred. |
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Should GCVC not be able to replace the reservation, the
remaining 25% is forfeited. |
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2. Once full payment is due OR you are
"paid-in-full" (paid 100% of Rental Charge);
should you cancel; every effort will |
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be made to re-lease the property. We will contact other
rental agencies, travel agents, etc. in an effort to
re-lease the |
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property. Should we be able to replace the reservation, you
will receive 100% of all funds paid, less any re- |
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booking charges incurred. Should we not be able to re-lease
the property, all funds will be forfeited; however, 50% of |
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those amounts will be credited on a non-assignable basis
towards a subsequent available stay. This credit will be |
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exercisable for 13 months. We think this feature is both
unique and very fair, as rebooking within 60 days is very
difficult |
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(air fares, etc.), and most people have already made their
vacation plans well in advance. You might consider travel |
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cancellation insurance; please click this insurance link for
a quote: |
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If you have any questions, I would prefer E-mail (jim@grandcaymanvillas.net), |
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as I will have a record of it. |
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SIGNED by GUEST: |
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(Must be 25 yrs of age to lease any property and must also
occupy |
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property for the duration of the lease) |
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__________________ |
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Sample Jones |
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Guest is responsible for all damage caused by negligent
conduct or wanton disregard for property while occupying
villa. |
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Normal "wear and tear" and small consumable items are
understood to be responsibility of villa owner. Guest |
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should report any damage (to manager and GCVC) discovered
upon taking occupancy so that it may be repaired ASAP |
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Grand Cayman Villas & Condos, LLC (GCVC) operates strictly
as a marketing/booking agency for rental villas located on |
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Grand Cayman. GCVC neither owns nor manages individual
properties. It is exclusively a booking agency with no
liability |
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for any physical or financial injury sustained by guests
during their stay. In the (very unlikely) event that a
contracted villa |
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is either unavailable or uninhabitable for a guests’ stay
(for any reason); GCVC will make extraordinary efforts to |
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obtain similar (or better) accommodations for the guests
(subject to their approval). GCVC maintains strong |
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relationships with many on-island managers, owners, villa
rental agencies and the Cayman Islands Tourism Department. |
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However, should acceptable accommodations not be found, the
limit of financial liability for GCVC will be a prompt,
full |
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refund of all monies paid or an alternate stay at the villa
(at the choice of the guest). Evacuation due to hurricanes
will |
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result in prorated refunds up to the total amount of the
rental charge, prorated by # nights stayed. |
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Rental Policies/Safety Warnings: |
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CHECK-IN: |
Anytime after 3 PM. If you arrive a
little early, please just drop off bags and let |
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maids finish cleaning PLEASE (Don't open suitcases,
unpack, etc). |
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CHECK-OUT: |
10 AM (Maids/Pool service must be able
to clean properly). Our maid may arrive |
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slightly earlier to begin laundry (next bus is too late).
If you can start a load of towels |
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or bed linens, we will appreciate it very much. Laundry is
the big job. |
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Contact manager directly to request a late check out |
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1. Unless stated otherwise, full payment of Rental
Charge is due no later than 60 days prior to occupancy. |
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2. A strict maximum # of people are allowed (by law) to
occupy the main residence on an overnight basis. |
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Exceeding this limit risks eviction with no refund. |
MAX GUESTS |
14 |
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3. No pets are allowed. |
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4. Please do not smoke
inside the
Villa. The terraces are used by
our friends who smoke. Please don’t |
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allow your guests who smoke to litter the shoreline
or landscaping with cigarette butts. |
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5. Swimming pools are patently
dangerous. Please supervise your
children/non-swimming guests. |
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The owners of your villa and
GCV&C WILL NOT BE RESPONSIBLE FOR
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ANY ACCIDENTS/INJURY
(INVOLVING THE POOL OR OTHERWISE). |
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6. No outdoor fires are allowed.
The Cayman Islands are very strict on this. |
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7. Please take care using the (Charcoal or propane)
barbeque grill. Ensure the cover is closed. |
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8. No Fishing equipment or scuba tanks/weight in the
house. |
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9. Please conserve fresh water.
All fresh water on the island is filtered rainwater. Please
be mindful of |
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laundry, shower & flushing uses. Additionally, put
nothing (inorganic) in the toilet other than tissue paper, |
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as the house uses a septic tank. The same goes for
the kitchen sink/disposal. Please try to use the |
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disposal sparingly. Throw food scraps in garbage can
if you can remember--it is hard.. |
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10. This island (like all islands) has ants/bugs looking
for food; especially sweets. We spray monthly and |
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try to keep “Raid” (or "Combat Baits") under the
sink, but prevention works better. |
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11. Please
do not rearrange the beds/tables/sofas in the house.
Please leave the furniture as you found
it. |
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We can’t ask the maids to rearrange/reassemble
furniture. |
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GARBAGE COLLECTION |
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Please put out bagged & tied garbage (in the cans on the
road) on TUESDAY |
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and FRIDAY NIGHTS.
The DOE Truck comes early the following morning. |
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AIR-CONDITIONING |
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Please make sure all windows and doors remain closed if you
use the Air- |
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Conditioning. The island is humid and the coils will
"ice-over" preventing the |
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system from cooling- an A/C repair visit is at least 2 hours
away & $250 min. |
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MAINTENANCE ITEMS |
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If you need anything; please call your manager FIRST. He/She
is on the island |
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Barbara Sample |
and is most likely the right person to make things happen.
If you are not |
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345-916-0000 |
able to reach him/her--or not happy with the
progress--please call and
e-mail me |
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to let me know what the issues are and what has been done or
not done to |
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Jim Leavitt |
remedy the situation. Sometimes, a guest will wait until
very late in their |
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804-270-9077 |
stay and then unload a "list" of items that made them
unhappy. We want to get |
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things sorted earlier than that! We can't fix what we don't
know. |
